Hosting a summer intern for the first time is both exciting and a big responsibility. You’re not just giving them something to do—you’re helping form a future leader, possibly even someone who will go into full-time ministry. Here’s a practical list of what you’ll need to know, learn, and prepare to make sure their experience is impactful, healthy, and meaningful—for both your intern and your ministry.
✅ 1. Clarify Their Role Before They Arrive
Why it matters: Interns thrive when they have structure and purpose. A “just show up and help” approach can leave them confused and underutilized.
What to do:
- Write a clear job description (include goals, responsibilities, hours, and expectations)
- Identify specific projects or events they’ll help lead
- Communicate any non-negotiable commitments (camps, VBS, mission trips, etc.)
✅ 2. Create a Warm Welcome Plan
Why it matters: Interns often feel nervous or unsure about where they fit in. Helping them feel valued and included from day one sets the tone.
What to do:
- Introduce them to staff and key volunteers
- Give them a tour of the church and youth spaces
- Provide keys, office space, passwords, email logins, etc.
- Set up a welcome lunch or coffee with your team
✅ 3. Schedule Weekly Check-Ins
Why it matters: Interns need guidance and feedback to grow. Without regular check-ins, they may feel directionless or disconnected.
What to do:
- Schedule a weekly 30–60 minute meeting just for them
- Use it to give feedback, answer questions, pray, and check in on how they’re doing
- Ask about what they’re learning and where they need support
✅ 4. Prioritize Spiritual Development
Why it matters: You’re not just training a helper—you’re discipling a future leader. Ministry can be exciting but also spiritually draining.
What to do:
- Encourage (or require) daily time with God
- Invite them into devotional time or prayer with your team
- Ask them regularly about what God is teaching them
✅ 5. Be Clear on Expectations and Boundaries
Why it matters: Interns often don’t know what’s okay and what’s not in a church role. Clear expectations prevent miscommunication and help build trust.
What to do:
- Communicate your church’s policies, dress code, and communication standards
- Discuss boundaries with students, social media use, and professionalism
- Be clear about time off, office hours, and when they’re “on” or “off” the clock
✅ 6. Let Them Lead (With Coaching)
Why it matters: Interns learn best by doing, not just observing. Giving them responsibility with your guidance will grow their confidence and skills.
What to do:
- Let them lead a game, devotional, or event—then debrief afterward
- Give them a project to own (like a summer Bible study, a social media series, or a retreat activity)
- Celebrate both their wins and their growth areas
✅ 7. Get Feedback Throughout the Internship
Why it matters: You can adjust and improve their experience as you go. Feedback also shows that you care about their perspective and growth.
What to do:
- Ask simple questions like:
- “What’s going well?”
- “What’s been challenging?”
- “Is there anything you wish we’d done differently?”
- End the internship with an exit interview for future improvement
✅ 8. Encourage Relational Ministry
Why it matters: Students will likely look up to your intern. Helping them learn to build healthy, Christ-centered relationships with students is essential.
What to do:
- Invite them to hang out before/after youth events (with boundaries)
- Coach them on how to engage students and follow up with new visitors
- Talk about how to balance friendship with leadership
✅ 9. Celebrate and Affirm Them
Why it matters: Everyone needs to hear, “You’re doing great, and we see your growth.” A little encouragement goes a long way in building confidence.
What to do:
- Give shout-outs during staff meetings or in front of the youth
- Write a thank-you note or give a small gift at the end of summer
- Affirm specific ways you saw them grow spiritually and in leadership
✅ 10. Stay Connected After It’s Over
Why it matters: Internships shouldn’t end with summer. Staying connected shows you care about their long-term journey.
What to do:
- Check in during the school year
- Invite them back to visit or volunteer
- Offer to be a reference or mentor as they continue pursuing ministry
🙌 Final Thought:
A great internship isn’t about having the “perfect program”—it’s about intentional investment. You’re not just training an assistant—you’re shaping a future leader in God’s Kingdom.
If you lead with clarity, care, and Christ-centered mentoring, your intern will walk away changed—and so will your ministry.
Want a sample intern schedule or job description template? I’d be happy to help you build it! 😊
